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Privacy Policy

Victorian Salvia Study Group Privacy Policy

At the Victorian Salvia Study Group (VSSG), we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website (salvias.org.au and its development subdomains) and participate in our member community.

1. Information We Collect

Because we are a community-driven group, we only collect information that is necessary to run our group and provide you with website access. This may include:

  • Member Account Information: Your name, email address, and any profile information you choose to provide when registering for the membership portal.

  • Interaction Data: Comments, forum posts, or photos you voluntarily upload to the site.

  • Technical Data: Basic website analytics (such as anonymous IP addresses, browser types, and pages visited) to help us understand how our website is being used and ensure it runs smoothly.

2. How We Use Your Information

We use the information we collect strictly to:

  • Administer your membership and manage your website account.

  • Communicate club updates, newsletters, or technical notifications regarding the site.

  • Improve our website design, functionality, and community features.

3. Information Sharing and Disclosure

  • We do not sell, rent, or trade your personal information to third parties.

  • Your details are only accessible to the volunteer committee members responsible for running the group and administering the website infrastructure (hosted securely by our technology partners at Lateral Plains).

  • If you post in public forums or community areas of the site, please be aware that your chosen display name and any content you post may be visible to other registered members or visitors.

4. Data Security

We take the security of your data seriously. Our website utilizes standard encryption protocols (SSL/HTTPS) to protect your information during transmission. While we do our absolute best as a voluntary organization to safeguard our platform, no online transmission can be guaranteed 100% secure, and we encourage members to use strong, unique passwords for their accounts.

5. Your Rights and Access

You have full control over your information. At any time, you can:

  • Log into your account profile to update or correct your personal details.

  • Request to have your member account deleted and your data removed from our active systems.

6. Updates to this Policy

We may occasionally update this policy to reflect changes in our website features or volunteer operations. When updates are made, we will change the "Last Updated" date below.

Contact Us If you have any questions or concerns about how your privacy is handled, please reach out to our committee via the website contact form.

Last Updated: June 2026

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